Eagle Cap Extreme

Volunteers

So you think you have what it takes to be an EXTREME Volunteer.....
Send me an email requesting a Volunteer application.
On the application you will be able to select from open positions all across the Race. First thing to do is to read the Volunteer job descriptions to see if it fits your capabilities. Remember, positions are filled on a "First Come First Served basis", do not delay send that email today.
- Volunteer Coordinator.

What it takes to be a Volunteer for th ECX Race (click here)

2009 - 2010 EAGLE CAP EXTREME
OPEN POSITIONS WITH JOB DESCRIPTIONS

BANQUET COORDINATOR: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications Has the responsibility of organizing the Musher Potluck and Banquet meals at race end.
Must be able to interface with vendors and suppliers for Potluck and banquet needs. Provides Volunteers to sale/collect tickets, Volunteers to provide food/drink along with all other Volunteer positions to facilitate the two events.
Able to prepare request for services, provide to potential vendors then determine best situation for ECX.
Will provide a budget to Directors for approval then works within it. Works collaboratively with past coordinator. Able to provide additional input to Banquet Job description.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records.
GRANT WRITER:

Able to communicate within a business environment.
Has experience/exposure to Grant Writing responsibilities for business or Non-Profit organizations.
Must have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Will work directly with ECX and other Board of Directors to develop Grant opportunities. Works with ECX partners To develop Grant opportunities for organizations and communities.
Familiar with Oregon’s Rules and Regulations that govern grant writing for 501 (c) (3) organizations. Able to provide additional input to Grant Writer Job description.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records.

HALFWAY REPRESENTATIVE:

 Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Can be an individual or 2 individuals acting as the point of contact for coordinating all ECX activities within the communities on the Halfway side of the trail. To include but not limited to Halfway, Richland, Pine and Eagle Valleys.
Works with mayors and organizational leaders to coordinate activities in and around the area. Develops Sponsors and partnerships for race. Provides material for Web and newsletter.
Able to provide additional input to Halfway Job description.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records
HISTORIAN: Must Have computer, internet connection, email address and able to utilize Microsoft Word, Excel, Publisher and/or Power point Applications.
Collects/organizes references to ECX and photos from all Mediums, public and private into a chronological order. Documented on paper and available for Web Posting.
Works with Directors and members for further details.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records
MEMBERSHIP COORDINATOR: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Maintains current Membership information in Excel spreadsheets. Answers all email and calls to the Membership coordinator.
The Membership Coordinator helps in the recruitment of members for the race organization. Provides Membership applications to potential members.
Will provide a budget to directors for approval then works within it. Works collaboratively with past coordinator. Able to provide additional input to Membership Job description.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records.
NEWSLETTER EDITOR: Must have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Able to develop family-oriented content and providers of content for a monthly Electronic newsletter for membership and media outlets.
Has experience in content management, Copyrights and positive articles.
Works with each Functional Group and Coordinator to solicit content for Publication.
PHOTOGRAPHER(S): This can be a multi-volunteer position.
Must Have computer, internet connection, email address, applicable photo equipment and able to utilize Microsoft Word, Excel and digital photo techniques/applications.
Be able to be at all ECX activities to document through photos our organization. Has experience in content management and copyrights.
Works with each Functional Group and Coordinator to solicit their ideas and recommendations of Photo opportunities.
Maybe asked to provide race information to other organizations for their newsletters.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records
PUBLIC RELATIONS: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications .
The best fit will be an individual with prior experience in managing the flow of information between an organization and other organizations and the public through the promoting of meetings, media outlets and other activities.
The PR individual will gain exposure of the organization by providing notice of articles/activities of interest to the public.
This individual will advise other functional groups on the successful building of rapport with Volunteers, consumers, sponsors, members and other organizations. Works closely to determine each Functional Group’s PR needs and builds a collaborative approach.
SECRETARY: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Can be a Director or a skilled member to hold this position.
Participates in every Director and Membership meeting.
Has access to ECX P.O. box and financial distribution.
Keeps originals/copies of all ECX corporate correspondence and records.
Provides notice to Directors and Membership for meetings via email, phone call, Web posting.
Maintains current list of events on Web Calendar.
Works closely with every Functional Group and committee to schedule meetings.
Participates heavily in election process, review of By-laws for exact responsibilities as required.
Works with each Functional Group to document their work structure and process for the ECX organizational Manual.
Works closely to determine each Functional Group’s Secretarial needs.
Able to review financial information and recommend action to Directors.
Would be required to sign and abide by ECX Conflict of Interest statement and Ethical Behavior statement.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records.
Previous Work in a 501 (c) (3) Non-Profit organization or corporate business a plus. Able to provide additional input to Secretary Job description.
TREASURER: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Can be a Director or a skilled member to hold position.
Participates in every Director and Membership meeting.
Has access to ECX P.O. box and financial distribution.
Keeps financial records in spreadsheet and provides copies for each meeting.
Works with suppliers and vendors to determine terms and payment schedules.
Pays invoices approved by Directors through two signature system.
Works with each Functional Group to determine budget and allocations.
Works closely to determine each Functional Group’s Treasurer needs.
Able to review financial information and recommend action to Directors.
Would be required to sign and abide by ECX Conflict of Interest statement and Ethical Behavior statement.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records. Previous Work in a 501 (c) (3) Non-Profit organization or corporate business a plus.
Able to provide additional input to Treasurer Job description.
VIRTUAL OFFICE STAFF: Must Have computer, internet connection, email address and able to utilize Microsoft Word and Excel Applications.
Work can be accomplished at home through internet connection.
Taking rough drafts, notes and other informal writings then turning them into Word, Excel, Power Point or Publisher documents.
Adhering to a formal document control system and file naming convention. Works closely to determine each Functional Group’s office staff needs.
Able to provide additional input to Virtual Office Job description.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records

EDUCATIONAL COORDINATOR:

 Must Have computer, internet connection, email address and able to utilize Microsoft Word, Excel and Power Point Applications.
Should be a creative and “Out of the Box” thinker utilizing creative plans to educate children with short duration classes.
Experience as a Teacher or Educator is a plus. Works closely with every Functional Group to develop lesson plans for schools.
An outgoing individual with good communication and problem solving skills.
Responsible to plan and execute creative activities at Race Central during Race time.
Has self transportation to make educational trips to Wallow, Joseph and Enterprise during Race time.
Can supervise additional educational resources during Race time.
Maintains the privacy of ECX Financial, Volunteer, Membership, Supplier and Sponsor records.
Previous Work in a 501 (c) (3) Non-Profit organization or corporate business a plus.

Race Central Staff:

 -the Pulse of the Race- is now seeking team member
Please join the exciting Race Central team!
Among the many fun things you will do as a Race Central Volunteer will be to meet the public, the mushers and their families. You will track and display current race results, talk on the phone to the general public, and most importantly be a valued team member!

 

 

EAGLE CAP EXTREME • WALLOWA COUNTY • NORTHEAST OREGON
PO Box 121 Joseph, Oregon 97846
541 426-7533